Wetu vs Toursys: Comparison travel booking software

Wetu and Toursys are software platforms designed to meet different needs for travel businesses, especially Destination Management Companies (DMCs). Wetu focuses on creating visually appealing digital content like itineraries and brochures, while Toursys provides tools to streamline operations like booking, payments, and supplier management. Here's a quick breakdown:

Wetu: Best for designing digital itineraries and marketing materials. Costs start at $75/month.
Toursys: Ideal for managing bookings, quotes, and financial operations. Pricing ranges from $155 to $275/month.

Quick Comparison:

Feature/Aspect	Wetu	Toursys
Core Strength	Visual content creation	Operational management
Pricing	$75/month	$155–$275/month
Main Features	Digital itineraries, iBrochures, content library	Booking management, quotes, financial tools
Data Control	Supplier-managed	Full ownership
Ease of Use	Easy to learn	Moderate learning curve

For DMCs, combining both platforms can align creative and operational tasks but increases costs. Choose Wetu for engaging presentations and Toursys for efficient operations, depending on your business priorities.

Main Features Compared

Wetu's Design Tools

Wetu provides tools for creating polished digital itineraries and iBrochures, helping destinations stand out. Here's what it offers:

Feature	Purpose
Digital Itineraries	Build interactive travel plans with photos, videos, and maps
iBrochures	Develop sleek marketing materials for destinations
Content Library	Store and organize destination details in one place
Media Management	Manage photos, videos, and descriptions efficiently
Supplier Integration	Access up-to-date supplier resources

Toursys' Booking System

Toursys focuses on streamlining operational tasks for Destination Management Companies (DMCs), helping businesses cut costs and improve efficiency. Key features include:

Feature	Benefit
Quote Generation	Automates pricing and proposal creation
Reservation Management	Simplifies booking confirmations
Financial Tools	Handles invoices and payment processing
Supplier Management	Centralizes vendor coordination
Multi-currency Support	Manages international transactions with ease

"For over 6 years, Toursys has provided us with increased performance and efficiency across various company processes, starting from quotations, reservations, operations, accounting, to direct B2C sales, which seamlessly integrates with our website. It's a comprehensive, unique, wonderful, and user-friendly program that I recommend 200%."– Tatiana Mera, CEO, Costa Rica Te Enamora

How They Work Together

Wetu and Toursys complement each other by addressing both creative and operational needs for DMCs. For example, Lirio Lodge reduced costs by 65% after digitizing operations with Toursys. When paired with Wetu's presentation tools, this combination improves overall efficiency.

Here’s how the workflow comes together:

Step	Platform	Function
1. Pricing	Toursys	Generate quotes and calculate costs
2. Booking	Toursys	Manage reservations and payments
3. Content	Wetu	Design visually appealing presentations
4. Delivery	Both	Present the final proposal to the client

While this dual-platform system requires separate subscriptions, the benefits are clear. DMC Destinos in Costa Rica reported smoother daily operations and stronger customer relationships by offering more tailored services. Together, Wetu and Toursys align creative and operational tasks, making client proposals more streamlined and impactful.

Price Comparison

Wetu's Costs

Wetu offers a subscription plan starting at $75 per month. This plan includes key design tools aimed at creating engaging client presentations.

Toursys' Costs

Toursys uses a tiered pricing system, as shown below:

Plan Level	Cost per User/Month	Ideal For
Starter	$155	Small DMCs with basic requirements
Standard	$245	Mid-sized businesses
Platinum	$275	Full-feature access
Corporate	Custom pricing	Teams with 10+ users

Each plan includes essential booking and operational tools, with higher tiers unlocking more advanced features. If you're considering using both platforms, keep in mind that the subscription costs can add up.

Total Cost Analysis

Here’s a breakdown of the combined monthly costs for a basic setup:

Setup	Minimum Cost	Notes
Wetu Base Plan	$75	Single subscription
Toursys Starter (1 user)	$155	Covers basic operations
Total Monthly Cost	$230	Integration fees not included

Additional Notes:

Integration and setup fees depend on the specifics of your implementation.
Costs will rise with more users or access to advanced features.
For larger teams, Corporate pricing offers custom solutions; details are available upon consultation.

Data Control and Access

Wetu and Toursys both offer valuable features, but they take very different approaches when it comes to managing data.

Wetu Data Rights

Wetu gives suppliers control over their content but limits what Destination Management Companies (DMCs) can do with it. For example, DMCs can't download or transfer the data. Once suppliers upload their content, it stays under their control or that of third parties. Wetu also works with third-party service providers to help run, improve, and market its services.

Toursys Data Control

Toursys handles data differently. It uses major cloud providers and performs automated backups every five minutes. Access is tightly controlled with user permissions and role-based management. According to Toursys' documentation:

"Only people who have a username and password can access your information, and only you can generate these passwords. You can assign roles for each user, that way you can control who can see, edit and modify the data of your customers or suppliers."

Impact on DMC Business

These contrasting approaches to data management have a big effect on how DMCs operate. Wetu is great for distributing content and boosting marketing through tools like iBrochures. However, DMCs might find themselves relying heavily on supplier-managed content and facing limitations with data portability. While it shines in trade show marketing, this comes at the cost of reduced control over data.

On the other hand, Toursys gives DMCs full ownership of their data, along with options for customized access, frequent backups, and stronger privacy. Choosing between these platforms depends on whether a DMC values advanced marketing tools or prefers to keep complete control over its data.

Platform Ease of Use

When choosing travel booking software, how easy it is to learn and use daily plays a big role in how quickly your team can adopt it and stay productive.

Using Wetu

Wetu offers an interface that's straightforward and user-friendly, earning a 4.8/5 rating. It allows non-technical staff to easily handle tasks like creating visual presentations, managing digital content, and customizing itineraries.

Using Toursys

Toursys, on the other hand, provides a more feature-rich booking system but comes with a steeper learning curve. Luis Sibaja, DMC Manager at Terranova Costa Rica, shared his thoughts on the platform:

"Toursys is characterized by being an exceptionally intuitive and versatile tool. [...] Additionally, the exceptional after-sales service provided by our provider's team stands out. The promptness and efficiency with which they address any inquiries or issues have strengthened our confidence in the platform."

Staff Learning Time

The differences in usability between these platforms also affect how much training your team will need. Here's a breakdown of their training and support offerings:

Training Aspect	Wetu	Toursys
Initial Training Options	Live online, webinars, documentation, in-person	Free support with all packages
Support Channels	Email/help desk, phone, knowledge base, chat, FAQs/Forum	Dedicated support team
Learning Curve	Gentle, especially for visual tools	Moderate to steep for comprehensive features
Available Resources	Extensive documentation & guides	24/7 support, workshops

Wetu stands out for its extensive documentation and customer assistance. Meanwhile, Toursys balances its complexity with round-the-clock support and workshops included in its offerings. This ensures teams can get the help they need as they explore the platform's features.

Conclusion

Key Differences

Wetu and Toursys cater to distinct needs within the travel industry, offering unique strengths for different business priorities:

Aspect	Wetu	Toursys
Core Strength	Visual presentations and itinerary design	Booking and operations management
Data Control	Limited ownership, supplier-dependent	Full control over operational data

Choosing the Right Tools

When deciding which platform suits your Destination Management Company (DMC), it’s essential to focus on your specific goals and requirements:

Wetu:

Perfect for DMCs prioritizing visually engaging presentations.
Offers robust tools for supplier collaboration.
Features an easy-to-use design interface.

Toursys:

Provides streamlined control over operations.
Excels in booking management.
Ensures full ownership and security of operational data.

While both platforms complement each other by combining creative presentation with efficient booking management, using them together involves juggling separate systems and higher costs.

"With Toursys, we've achieved efficiency in our daily processes. Thanks to its innovative platform, we've managed to reduce costs and offer more personalized experiences to our customers".

Ultimately, DMCs need to weigh the trade-off between improved workflow efficiency and the additional expenses. Carefully assess your business priorities to determine the best fit for your operations.